PA to the Directors

Key Responsibilities:

• Provide full administrative support to the team;
• Manage Directors’ electronic diary, assessing the priority of appointments and reallocation as necessary;
• Manage Directors’ travel arrangements (including visas/accommodation);
• Assist Directors and Communications Manager in event coordination;
• Meet and greet visitors at all levels of seniority;
• Manage mail and courier items;
• Assist in the coordination of ad-hoc company functions/events;
• Manage and maintain the filing and document control system for all projects and administration documentation;
• Prepare and issue job quotes;
• Co-ordinate with suppliers and third-parties;
• Assist in any ad-hoc duties, projects, and activities as and when required.

Requirements:

• Experienced Personal Assistant at Senior Management level;
• ‘O’ Level in Maltese and English;
• Ability to deal with sensitive information with discretion and to maintain confidentiality;
• Ability to work on own initiative;
• Excellent IT skills, including a working knowledge of presentation software packages, including Microsoft Office Word, Excel and PowerPoint;
• Ability to organise and plan own work;
• Excellent attention to detail, with the ability to maintain a high level of accuracy;
• Exceptional interpersonal and communication skills.

Send your CV and cover letter by Friday 6th March 2020.